Cut, Cut, Cut then Edit

Cutting is a major part of the editing process – especially when dealing with Sharebait. As we have previously discussed, Sharebait should be direct and concise. Only relevant, valuable material should be included in the content.

You want to remove all of the unnecessary elements of the content. Remove any blocks of text, sentences, phrases, and words that

  1. Reiterate an idea that has already been stated.
  2. Offer common knowledge or filler content.
  3. Are unnecessary.

What to Edit

You are responsible for creating content that will be sent directly to the client. It is imperative that you check all of the following
editing guidelines before submitting.

Check the Requirements

  • Match the word count.
  • Match any special client direction.
  • Include a list of resources (when available).
  • Match all image requirements
    • Number of images
    • Proper citation
    • Correct quality, size and alignment

Improve the Content

  • Whenever possible, remove passive language.
  • Maintain the same tense throughout the content.
  • Shorten long run-on or complex sentences.

Check the Formatting

  • Paragraphs are formatted with paragraph text.
  • Subheadings are formatted with the proper heading hierarchy (starting with Heading 2).
  • All elements are separated by one space.
  • All extra line breaks are removed (including at the end of the content).

Check the Mechanics

Make sure that your content adheres to basic, general mechanics and English rules. Be mindful of the concepts that are frequently misused.

Spelling

  • Capitalization (of the Title and Subheadings)

Grammar

  • Use the correct subject – verb agreement
  • Make sure modifying phrases properly refer back to the word it defines

Punctuation

  • Incorporate proper comma use
  • Don’t separate a compound noun or verb with a comma
  • For help with comma usage, please refer to these quick comma rules

Tips for Catching Editing Mistakes

Take a Break Before the Final Read Through

Before submitting a completed assignment, save it. Take a break from the assignment for at least ten minutes. Return to the assignment and read through it one more time before submitting. You will likely catch mistakes that you didn’t notice before the break.

Utilize Your Network of Writers

Form relationships with other writers and editors. Trade out services of editing each other’s work. Both sides will benefit and end up with cleaner copy (two sets of eyes are always better than one).

Get Automated Assistance

In addition to using the proofread check in the CMS, use online programs that will help catch errors in your content. While these programs aren’t always perfect, they may help you notice overlooked errors. Grammarly is a great automated proofreading program.

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